Room calendars

You can use room calendars to reserve rooms for meetings, conferences, etc.

Adding Room Calendars to your Outlook calendar list

1. From the Outlook main window, select the calendar icon in the Navigation Pane on the left.

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2. Right-click on My Calendars, and select Add Calendar from the dropdown menu, then click From Room List…

3. Your Address Book will open. In the dropdown menu, click FGC Rooms.

4. In the search box, type the name of the room you’re adding, and then click the right arrow to search (or press ENTER).

5. Select the desired room from the search results, then click the Rooms button at the bottom of the window. The resource name will be populated in the Rooms field. Click OK.

Calendar Groups

You can organize your calendars into groups to more easily keep track of scheduling and events.

Adding a new calendar group

1. From the Outlook main window, select the calendar icon in the Navigation Pane on the left.

   Open

   

2. Right-click on My Calendars and choose New Calendar Group from the dropdown menu.

3. A new group will be added to the left side Navigation Pane. Enter your desired group name, then press ENTER. (To rename the group afterwards, you can always right-click the group and select Rename Group.)

4. To move calendars into the new group, click and drag them into the group.